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Fixed Assets in Microsoft Dynamics GP 2013 (80576A)


About this course

The Microsoft Dynamics GP Fixed Assets course describes the processes required to enter, depreciate, and retire fixed assets. This course also demonstrates how to perform additional related functions such as changing asset information, mass changes, partial transfers and partial retirements.

Audience profile

This course is intended for someone wanting to learn the basic features and to develop a working knowledge of the typical day-to-day procedures required to effectively use Fixed Assets. The class is targeted toward data entry clerks, administrators; accountants, CEOs, and consultants who need to understand the technical aspects of Fixed Assets in Microsoft Dynamics GP and gain foundational knowledge of the application’s functionality.

At course completion

After completing this course, students will be able to:

  • Create asset records, asset books, asset classes, and asset book classes.
  • Maintain asset records using transfers, changes, and retirements.
  • Depreciate assets and post depreciation from Fixed Assets to General Ledger.
  • Understand the possible integration points Fixed Assets has with other Microsoft Dynamics GP modules.
  • Identify available utilities that are used to manage asset records.


Module 1: Overview and Setup Procedures
This module provides an overview of the features and benefits of using Fixed Assets in Microsoft Dynamics GP in an integrated environment. It examines the options available to customize this module to reflect the way your organization does business. You will learn how to set up assets to track depreciation information for a company and will discuss how to use asset classes and asset books to organize asset data.


  • Features and Benefits
  • Fixed Assets Processes and Integration
  • Configure the Fixed Assets Calendar
  • Enter Account Groups
  • Enter Fixed Assets Post Accounts
  • Create Insurance and Asset Class Records
  • Create Book Records
  • Create Book Class Records
  • Fixed Assets Company Setup
  • Create Location and Physical Location Records
  • Create Lease, Retirement and Structure Records
  • Fixed Assets User Preferences
  • Enter Existing Assets


  • Account Group Setup
  • Purchasing Posting Accounts Setup
  • Class Setup
  • Book Setup
  • Book Class Setup
  • Fixed Assets Company Setup

After completing this module, students will be able to:

  • Modify the Fixed Assets calendar and enter quarter records.
  • Set up Fixed Assets purchasing posting accounts.
  • Create book, class and book class records.
  • Create location and physical location records which can be assigned to assets.
  • Set up Lease, Retirement, and Structure records that can be assigned to assets.
  • Enter existing assets when first implementing Fixed Assets.


Module 2: Daily Procedures
This module defines the ways that assets can be added in Fixed Assets. It explores the Payables Management and Purchase Order Processing interface and how to import new asset additions using the Asset Import/Export window. The major focus of this chapter is the interface from Payables and Purchase Order to Fixed Assets.


  • Asset General Information
  • Asset Account Information
  • Asset Book Information
  • Asset Insurance and Lease Records
  • Asset User Data
  • Payables Management Interface
  • Purchase Order Processing Interface


  • Asset General Information
  • Asset Book Information
  • Asset Book ITC Information
  • Payables Management Interface
  • Enter a Purchase Order for a Capital Item
  • Receive the Capital Item
  • Enter a Capital Item in Fixed Assets

After completing this module, students will be able to:

  • Add fixed assets using the Asset General Information window.
  • Enter or view the accounts assigned to an asset.
  • Enter depreciation related information for assets in each asset book.
  • Enter insurance and lease records for assets.
  • Enter user-defined fields to track other necessary information about assets.
  • Use the interface between Payables Management and Fixed Assets to add an asset.
  • Use the interface between Purchase Order Processing and Fixed Assets to add an asset.


Module 3: Maintaining Records
This module examines the functionality available to maintain Fixed Assets records. The process to perform depreciation projections, asset transfers, and asset retirements is discussed in detail. The utilities that ensure the integrity of data such as file maintenance, reconcile, and deleting assets are examined. It also discusses the Inquiry windows and reports that can be generated from the Fixed Assets module.


  • Select Assets
  • Depreciation Projections
  • Changing Asset Information
  • Transferring Assets
  • Retire Assets
  • Retire Undo
  • Asset Utilities
  • Using Inquiries
  • Report Options and Printing
  • Report List


  • Select Assets
  • Depreciation Projection
  • Mass Change
  • Transfer an Asset
  • Partial Retirement
  • Retire Undo

After completing this module, students will be able to:

  • Create a group of assets.
  • Project depreciation for one asset or a group of assets.
  • Change asset information for a single asset or a group of assets.
  • Use the Transfer Maintenance window to make changes to asset information.
  • Retire assets that are sold or disposed of in your business.
  • Undo retirements of assets.
  • Reconcile, maintain and delete assets using Fixed Assets utilities.
  • Inquire on fixed asset information.
  • Create report options and print asset related reports.


Module 4: Period-End Procedures
This module examines the processes that are completed at the end of the month, period, calendar, and fiscal year. It focuses on issues that may cause Fixed Assets to be out of balance with the General Ledger. It also discusses the reports that should be printed prior to performing the closing process.


  • Period-End Procedures
  • Year-End Procedures


  • Depreciation
  • Fixed Assets to General Ledger Posting

After completing this module, students will be able to:

  • Complete period-end procedures at the end of a month or period.
  • Complete year-end procedures at the end of a fiscal year.

What's included?

  • Authorized Courseware
  • Intensive Hands on Skills Development with an Experienced Subject Matter Expert
  • Hands on practice on real Servers and extended lab support 1.800.482.3172
  • Examination Vouchers  & Onsite Certification Testing- (excluding 1-day Adobe, 1-day MS Office and PMP Boot Camps) 
  • Academy Code of Honor: Test Pass Guarantee
  • Optional: Package for Hotel Accommodations, Lunch and Transportation

Training Formats

With several convenient training delivery methods offered, The Academy makes getting the training you need easy. Whether you prefer to learn in a classroom or an online live learning virtual environment, training videos hosted online, and private group classes hosted at your site. We offer expert instruction to individuals, government agencies, non-profits, and corporations. Our live classes, on-sites, and online training videos all feature certified instructors who teach a detailed curriculum and share their expertise and insights with trainees. No matter how you prefer to receive the training, you can count on The Academy for an engaging and effective learning experience.


  • Instructor Led (the best training format we offer)
  • Live Online Classroom – Online Instructor Led
  • Self-Paced Video


Speak to an Admissions Representative for complete details.

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